Business trip definition and meaning

As a journalist who has covered the travel industry for many years, I’ve takenmy nói qua of trips —the good, the bad, and the ugly.One of the ugliest was a trip khổng lồ Chicago for a day of meetings. I opted for an8 p.m. Flight on an airline I don"t usually useso that I could work a full day at the office. Big mistake.

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The flight was delayed until after midnightbecause of weather, then gotrerouted khổng lồ Rockford, Illinois. But my suitcase gotheld hostage because Rockford’s baggage handlers were — get this — gone for the evening. I wouldn"t normally have checked my smallcarry-on, but the airline took it from me as a precautionary measure because I was in the final zone for boarding. (Turned out there wasplenty of overhead space!)

I hireda taxi to drive me to Chicago và after a $200 (yes, $200) cab ride, I got khổng lồ my khách sạn at4 a.m. Và snagged a few hours of sleep before racing out to buy a new outfit for my meetings.

This is a long way of saying that even the savviest travelers can make mistakes on a business trip. What did I learn? Take an early flight in case of weather delays, stick with your preferred carrier and always havea back-up outfit on hand.

I interviewed 20seasonedtravelers to find out their worst experiences onbusiness trips và what they learned. Whatever you do, don"t make the same mistakes.

Credit: Newscom

1. Not getting enough sleep

The worst thing you can vì on an overseas business trip is conduct ameeting in a lounge with comfortable chairs you can sink into — và without having had enough sleep on the flight over the night before. That I nodded off while talking with the president of an important cruise line is a lasting embarrassment to lớn me, though I was lucky enough to be with someone understanding: an hard-traveling working woman just lượt thích me. —Nancy Novogrod, founder, The Essentialist

2. Not beingprepared

I have learned that in my busy life & travel schedule I consistently forget something — appropriate shoes, toiletries, favorite lipstick, charger, phone, even a computer!Not all at the same time, of course. Due to lớn this, I always book myself in a hotel that either has a sundries store, plus electronics, clothing andshoe stores very near (as in walking distance). I don"t want to have to spend time searching for what is near or driving/taking a oto there. —Anne Chaisson, executive director, Hamptons International Film Festival

3. Assuming you know thevisa requirements

I was headed khổng lồ India on assignment và didn"t check the visa requirements. My route was throughKenya và the U.A.E., and I only discovered I lacked the proper paperwork while checking in for an onward flight, at midnight, in Nairobi. I was refused entry. Not going lớn make that mistake again. My travel prep homework now includes the CIA World Factbook, U.S. Department of State travel alerts, the U.K. Foreign Travel Advice site, the Center for Disease Control và even a global religiousholiday calendar app. This last one can be crucial. While I was waiting for that emergency visa, I got caught in a vortex of converging religion celebrations — Easter, Passover, Mawlid — when visa offices were shut down across all countries I traveled through. —Shane Mitchell, author,Far Afield: Rare Food Encounters From Around the World

4. Reservinghotels at the last minute(especially for bigindustry events)

The Consumer Electronics Show (CES) is a massive sự kiện in the công nghệ industry, and I"ve attended the past two years with Eight. Last year, we didn"t plan on showcasing our product, so when I committed lớn go at the last minute, the only khách sạn available on the Strip — at a reasonable price — was also the furthest away from the main conference venue. I decided lớn book it, & I regretted it later. I ended up spending so much time on xe taxi lines và had to leave my hotel at least an hour before any meeting. Timenotwell spent! —Alex Zatarain, co-founder,Eight Sleep

5. Waiting khổng lồ look upaddresses

If you will be renting a oto at your destination, load all the addresses into your calendar ahead of time so you can easily pull it up and links to the Google Maps ứng dụng on the iPhone (which now incorporates the Waze traffic technology). Before I did this, I would get into the rental oto then type the address into Google Maps. One time I made a typo & drove for 30 minutes in the wrong direction. So now I make sure it"s in my calendar, so when I am rushing it"s just one cảm biến in the right direction. —Laura Davidson, president, Laura Davidson Public Relations

6.Scheduling leisure beforebusiness

When planning a "bleisure" (business + leisure) trip, schedule the business part first, followed by your leisure stay. If you start with the leisure part of the trip, it"s 10 times harder lớn shift into work mode. I once went on vacation to Cozumel và Tulum right before a conference in Cancun. I was so chilled out & relaxed, and then the conference phối me abruptly into high-stress mode. Massive vacation buzz kill! I"ve never vacationed before work on a bleisure trip since. —Tammy Peters, founder, media Mixology

7. Not booking ahotel when you have a red-eye flight

Having traveled the world for work, I have found that booking your khách sạn in advance when you have a red-eye flight khổng lồ be crucial.I once arrived early in the morning lớn my hotel to get some rest and shower after a red-eye flight và the hotel could not check me in until3 p.m. That afternoon because it was fully booked và none of the rooms were ready. Now I always book the hotel for the previous night, as well, to lớn have the room ready for mewhen I arriveat 5 a.m. —Daria Rebenok,CEO/cofounder,Grabr

8. Not getting Global Entry

I learned the hard way on the way trang chủ from a business trip to lớn Los Cabos after standing in a three-hour immigration line to apply for a Global Entry. This simple application gives you pre-approved clearance khổng lồ breeze through immigration. Some major credit cards will also give you a credit for the fee. —Carey Reilly, lifestyle/travel expert và editor,Not So Skinny Mom


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Not learning basic language skills

When I was in my 20"s I was the regional director of sales of Swissotel for the East Coast and I went to lớn Switzerland khổng lồ see the hotels. I was late to the train station in Bern dragging too many bags, as I still was not an experienced international traveler. I asked someone in uniform if they knew which track was for the train to Zurich. The person said, "Nein," so I rushed off to lớn track nine & ended up on a train lớn Geneva. Now I know: "nein" means "no."—Adele Gutman, vice president of sales, sale & revenue,Library hotel Collection

10. Takingit with you

I lost my passport in Hong Kong while going out for dinner. I had khổng lồ stay behind for three days to have the embassy issue a new one. Lesson learned: Leave your passport và other valuables in the khách sạn room safe when going out. —Debi Bishop, managingdirector, Hilton Hawaiian Village

11.Not paying attention tolocalcustoms

During my first trip to the Middle East as a blonde American female, I took the time to read the 70-odd-page document that came along with my travelconfirmation. There were warnings — fromcovering my head, neck andshoulders lớn issues of water safety. Even more interestingly: to lớn not accept a verbal agreement. Rather, it"s customary lớn insist on a signed agreement. Khổng lồ this day, allthis informationhas proved helpful whenever I travel lớn the region. —Michaela Guzy, founder, Oh the People You Meet

12. Not double checking yourplane ticket

Last year, I attended Pirate Summit in Cologne and then numerous tech events in Berlin. After a long week of work I had a reunion planned with friends in Porto. From Berlin I booked a flight to lớn Cologne as my next flight was 6:30 a.m. From Frankfurt Hahn Airport khổng lồ Porto. So I scheduleda BlaBlaCar from Cologne lớn Frankfurt. The driver agreed khổng lồ drop me và another passenger off lớn the airport. We arrived at Frankfurt"s huge international airport. But my flight was booked with a budget carrier from Frankfurt-Hahn Airport, which was on the other side of the city. I"m lucky I didn"t miss the flight.Lesson learned: the importance of planning. —Mevish Aslam, founder, Terminal 3 and Sprinters

13.Planning last minute

The worst thing that I have done is saying yes lớn a last-minute international business trip that demanded me to leave in the next threehours. With little to no time to pack left the country awaiting an e-mail with my khách sạn reservation & transportation accommodations only khổng lồ find out 30,000 feet up in the air through WiFi that they were unable lớn book them due khổng lồ a card freeze. Now, I never leave lớn go to another country or even khổng lồ another state without everything being secured before my departure.—Jae Scott,motivational speaker và image consultant

14. Only bringing your work tote

I always have a versatile, small cross-body purse ready khổng lồ go. I don"t need it for getting to my destination, so I pack it in my suitcase. But if I plan to go out to lớn dinner or wander around a town to lớn bar hop, my large work tote is such a pain to carry around, especially in the Spanish towns where visiting a tapas bar is always a "squeeze-in-to-get-in" experience. Having that little bag to carry just my essentials for the evening is a must. —Gretchen Thomas,wine và spirits director,Barteca Restaurant Group

15.Thinkingaboutbreakfast inthe morning

Nowadays I always put my room service card out for coffee and asnack in the morning. It doesn"t have to be a full breakfast, but there is nothing worse —especially when staying at a khách sạn where you are throwing the sự kiện — thanhaving to go downstairs in the a.m. To get coffee. I made the mistake once of going down without makeup và in pseudo workout clothes/pajamas and ran into25 attendees who were ready for the day having breakfast. —Stacy Shoemaker Rauen, editor-in-chief,Hospitality design Magazine

16.Going nonstop

When I travel, I like to pack in as many meetings as possible. In larger cities — new york City, Los Angeles, Boston, Vegas — I often find that I start my day by leaving the khách sạn before8 a.m., & I may not come back there until after dinner, drinks or (yikes) a club. It is hard lớn feel fresh all day when you are going for 12 hours straight. A lot of high-end spas offer relatively inexpensive day passes to lớn utilize their thermal experiences (mineral baths, saunas, steam, showers, etc.). During the winter, it is a great place lớn warm up & revitalize, & during the summer it is a great way to feel fresh during long days. It’s amazing what even 30 minutes in a spa làm đẹp can vày for the soul. —Alyssa Bushey, vice president, marketing, RockOrange

17. Waiting to print things out

For my first job out of college, I was an assistant at Creative Artists Agency (CAA). During the 2010 Super Bowl XLIV, my trùm cuối was overseeing the annual tiệc nhỏ for the agency, so I flewto Miami to lớn help out. My big mistake on the night of the party? The final door menu kept changing until the last minute, so I didn"t print it out until an hour before the sự kiện started. I was begging the hotel staff lớn let me use their printers — which didn"t move fast enough for my level of stress. The các buổi tiệc nhỏ was a huge success, filled with celebrity gossip worthy of an Entourage episode, but the găng tay of that menu still haunts me. These days, I create Google documents, which I can access anywhere with WiFi from my iPhone. & just because I get nervous, I email and carry printed-out copies of whatever I may need before I even walk out the door. —Gabrielle Blitz Rosen, chief digital officer, Beautiful Destinations

18. Ignoringyourphone plan

A very expensive mistake I made was blindly relying on my mobile phone operator khổng lồ enlighten me about international roaming data plans during a trip khổng lồ Spain. I did not know that there was a feature lớn disable mạng internet while on roaming that I had to click on my phone, as my điện thoại phone operator had not breathed a word about it. Once I was back, I was presented with a bill that equalled three hotel nights in Spain. I sent a strong complaint to lớn my service provider, but they saidthat they wereunder no obligation khổng lồ give the information. Now I read all fine print and do extra research both on my phone and data plans before going abroad. —Piya Bose, founder,Girls on the Go Club

19. Wearing impracticalshoes

When I was a lawyer, I went to lớn Perth to vì some confidential document review. I grabbed a pair of heels that lived underneath my desk. I changed into them in the cab on the way from the airport to the conference room và realized about 30seconds in that I made a terrible mistake. I have no idea how to lớn walk in high heels, & it was painfully and laughably obvious. The moral of the story: Always go with flats. You"ll feel more powerful if you"re comfortable và not distracted.

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—Anita Dhake,The power of Thrift

20. Forgetting toleave time for fun

I didn"t showroom a "bonus day" to the kết thúc of a recent business trip to lớn San Francisco & missed the gorgeous newly reopened SFMOMA. Next time, I"ll definitely make sure I leave a little buffer for sightseeing. —Sarah Spagnolo, editor-at-large, Foursquare + Swarm


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I’m a travel và lifestyle authority & a nội dung strategist who works with brands to create powerful storytelling. In this column, "Transformative Travel," I look at how travel can change women"s lives. I profile the doers & the disrupters & cover the trends & the destinations that appeal to women today. I have been writing about travel since the early days of my career, when I started off as a honeymoon editor, even though — ironically — I was single at the time. Since then, I have written for a number of publications, including Food & Wine, Wallpaper & The new york Times. I have been the editor-in-chief of Yahoo Travel, which was named the đứng top online travel magazine under my leadership. Before that, I was deputy editor of Travel & Leisure. Throughout my career, I have appeared regularly on television, including Good Morning America & NBC Today. Journalism is part of my heritage: My great great grandfather was a Civil War correspondent for the Chicago Tribune. Follow me on Twitter (
laurabegley) and Instagram (